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When you apply for admission to a university, a job, or a scholarship, your school or employer may ask you to include letters of recommendation. These letters, typically written by teachers, counselors, or managers, are meant to vouch for your qualifications and character.

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A strong recommendation allows the person reviewing your application to get to know you beyond your resume, giving a more complete picture of who you are and what motivates you.

Looking for a letter of recommendation request template? Find one .

What are letters of recommendation for?

Letters of recommendation frequently appear as a requirement on college applications. You鈥檒l usually need one to three of these reference letters when you鈥檙e applying for an undergraduate program or, sometimes, graduate school.

Job applications commonly require a list of references rather than a reference letter, but you may occasionally see this requirement. Even if a job application doesn鈥檛 require a recommendation letter, attaching one to your cover letter or application could give you a competitive edge over other applicants.聽

Watch this to learn more about what a letter of recommendation is and what makes a letter effective.

How to request a letter of recommendation

It鈥檚 normal to feel nervous about asking for a letter of recommendation. While it may initially feel uncomfortable, it鈥檚 a normal part of the application process. With some preparation, you can maximize your chances of getting stellar recommendations.

1. Who to ask for a letter of recommendation?

The most effective recommendation will come from someone who knows you well and can personally speak to your character. Make a list of several people who you could ask. You鈥檒l probably only need three, but it鈥檚 always a good idea to have backups if something falls through.

If you鈥檙e applying to college, consider asking a teacher and your high school guidance counselor. Choose teachers of classes with whom you performed well (and with whom you had a good rapport). Teachers you had during your junior or senior year will have the freshest memories of you (and are likely more accustomed to writing such letters).聽

Many college applications require at least one letter from your guidance counselor. If you don鈥檛 know this person well, don鈥檛 hesitate to make an appointment so they can learn more about you.聽

If you鈥檙e working on a grad school application, your letters will likely come from one or more professors. Ideally, ask professors in the same field as the program you鈥檙e applying to. If you鈥檙e a working professional applying to return to school, your options include bosses and mentors, colleagues, or former professors with whom you had a good relationship.聽

When applying for a job, your former managers or supervisors often make the best letter writers. The closer the former job aligns with the role you鈥檙e applying for, the better.聽 If you ask a current or former coworker, try to choose someone with more years of professional experience than you. They鈥檒l be able to endorse you with greater authority.

2. Prepare a resume or brag sheet.

One of the best ways to get a strong recommendation is to make it easy for the person doing the writing to highlight your accomplishments and personal strengths. One easy way to do this is by providing a copy of your academic transcripts and resume to the person writing your letter.聽

If you鈥檙e still in school and don鈥檛 yet have a resume, you can make what鈥檚 called a brag sheet instead. This is a concise list that highlights your qualifications and best characteristics. Make sure to include:

• The courses you took with this teacher or professor and the grade you received

• One or two of your top attributes with examples of how you鈥檝e demonstrated them in class or at work

• Your overall GPA, test scores, and top academic accomplishments

• Extracurricular activities or volunteer work you鈥檝e done

• Work experience

• A short blurb about your goals for the program or position you鈥檙e applying for

While it might feel a little awkward to brag about yourself, remember that this is the time to show off your hard work and celebrate your wins.

Read more:

3. Ask in person first.

Before you send a formal, written request for a letter of recommendation, speak with each individual in person. Preparing what you鈥檒l say ahead of time can help you feel more calm and confident. Explain what you鈥檙e applying for and why you鈥檙e asking this person to recommend you.聽

You鈥檙e asking for a favor, but the people who know you well probably want you to succeed and will gladly do what they can to help. Teachers and professors, in particular, are used to writing these letters鈥攊t鈥檚 sometimes even a part of their job description.

4. Send a formal letter of recommendation request.

After you鈥檝e confirmed your request in person, email a formal written request to each individual who has agreed to write your recommendation. Feel free to use the template below to guide your writing. When you send your request, also include:

• Information on the position or role you鈥檙e applying for

• Details about how and when the letter should be submitted

• An updated resume or brag sheet聽

• A pre-addressed, stamped envelope (for letters that need to be sent by mail)

• A sample letter (if requested)

5. Follow up before the due date.

Follow up with a polite reminder a week or two before your letters are due. This is a good opportunity to thank them for writing the letter and offer to send any additional information they may need.

6. Say a final thank you.

It鈥檚 common courtesy to send a short thank-you note to each individual who wrote a letter on your behalf. Express your appreciation for their support with a mailed handwritten note or email. Also, update your recommenders with the good news when you accept the role.聽

Tips for getting the best letters of recommendation

Ask early to give ample time.

Teachers and faculty members sometimes get inundated with requests to write recommendation letters when college application deadlines roll around. Asking well in advance will allow them to spend time and attention on your letter. For professional recommendations, try to ask three weeks in advance.

Tip: Applying for college? Ask your teachers for a recommendation at the end of your junior year, and you鈥檒l be well ahead of schedule.

If you sense hesitation, ask someone else.

Someone may feel uncomfortable writing a letter of recommendation for you for various reasons. And it may not have anything to do with you or your qualifications. This person might not feel like they know you well enough or cannot speak to the skills and qualifications of the role you鈥檙e applying for.聽

You want letters of recommendation that vouch for you without hesitation. If someone hesitates or turns down your request, you鈥檙e better off asking someone else who can write you a strong recommendation.

When you leave a job, ask for a letter of recommendation.

This is especially true if you have a positive working relationship with your manager. Get a letter now while your manager's memories of your impact are still fresh. You鈥檒l have it ready to submit to potential employers.

Letter of recommendation request template

Use this template to get you started on your letter of recommendation request. You can .

Dear Ms./Mr. [Recommender Name],

I hope you鈥檙e well. I鈥檓 in the process of applying to [school or company name] and want to ask if you feel comfortable writing a strong letter of recommendation on my behalf.

I thoroughly enjoyed my time as [your relationship to the recommender]. As my [teacher/counselor/manager], I believe you could honestly and effectively vouch for my [list of skills or qualifications] I鈥檝e demonstrated during our time together.聽

I appreciate you considering my request. The deadline for submitting the letter is [date]. I鈥檝e attached an updated version of my [resume/brag sheet], as well as the [job posting/admission requirements] and details on how to submit the letter. If you need any additional information, don鈥檛 hesitate to contact me.聽

Thank you for your time and support.

Sincerely,

[Your Name]

[Your phone number]

[Your email address]

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Knowing how to ask for a letter of recommendation can make the process go much more smoothly. Similarly, if you are ready to begin applying for new jobs, sharpening your skill set and your resume can help.聽 Take advantage of to enhance your resume, build your interview skills, and position yourself for a new career.

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