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Google Sheets is a popular tool used by professional teams to share data, store information, and track important metrics. For many companies, this information is sensitive or proprietary and needs to be secured, which can lead people to wonder if it鈥檚 possible to password protect Google Sheets. Google Sheets currently doesn鈥檛 have a password protection feature, but you can put protections on your sheets or parts of a sheet.

By the end of this tutorial, you鈥檒l learn about the protection measures Google Sheets offers, including how to protect cells and link sharing.

How to protect a range or sheet in Google Sheets

Protecting a range or sheet in Google Sheets means that the people who have access to the sheet can鈥檛 change the information in the sheet. It鈥檚 essential to remember that even while protected, it鈥檚 possible to copy, paste, print, or export the sheet. Here鈥檚 what you鈥檒l need to do to protect a Google Sheet:

1. Select the data you want to protect.

2. Set or change permissions.

3. Choose how to limit editing with permissions.

4. Click save or done.

Let鈥檚 go over these steps in more detail.

1. Select the data you want to protect.

Once you鈥檝e opened the spreadsheet you want to work with, select the data you want to protect. To do this, first click on Data > Protect sheets and ranges.

You鈥檒l see a menu open on the right of the screen. Click Add a sheet or range. If you鈥檙e protecting a range, click Range and make sure the selected cells are correct. If you鈥檙e protecting a sheet, click Sheet.

If you鈥檝e come to edit a permission you鈥檝e already set, select the existing permission in order to change it. It will be listed under the Add a sheet or range button.

2. Set or change permissions.

Next, click Set permissions if you鈥檙e adding new permissions for the first time. If you鈥檙e editing existing permissions, select Change permissions.

3. Choose how to limit editing with permissions.

You can limit editing in two different ways. One option is to allow people to edit a sheet, and they鈥檒l receive a warning asking to confirm the edit. To do this, select Show a warning when editing this range.

You can also limit editing to specific people. To do this, select Restrict who can edit this range. You can choose from the following options:

• Only you: Only you and the document鈥檚 owner have the option to edit.

• Only domain: Only the people in your domain have the option to edit.

• Custom: Only the people you designate have the option to edit.

• Copy permissions from another range: Reuse the same permissions you鈥檝e set up on another range or sheet.

4. Click Save or Done.

Once you鈥檝e set your permissions, click Done to apply your new permissions.

How can I restrict access to a Google Sheet?

While protecting a range or sheet in Google Sheets prevents the information from being changed, the sheet itself can still be accessed. If you want to restrict unauthorized views of a Google Sheet, you can adjust other users鈥� access based on the shared link. To do this, follow these steps:

• Click Share and type in the name of the people you want to have access in the Add people, groups, and calendar events textbox.

• Choose either Editor, Commenter, or Viewer access.

• Underneath the General access, select how to restrict the link access. Restricting access is the most effective way to keep your document protected from unauthorized viewing.聽

How can I password protect a Google document?

Password protection isn鈥檛 available directly within Google Docs as a feature. However, you can still strengthen security by signing into your Google Account using a passkey instead of a traditional password. Your passkey can be your fingerprint, face scan, or PIN. Unlike passwords, passkeys are not transferable and remain on your device. Using a passkey tells Google that you have authorized access to the device and can unlock it securely.

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